The lowdown on studio hire!
Pop the kettle on and have a read through the following information….
Our Studios
We have 3 beautiful spaces within The Wee Retreat which are available for hire. Our meditation studio situated downstairs, the mezzanine studio and our reception area.
Full details of the spaces and photos can be found here.
Availability
Our studios are available to rent per hour during the week. On weekends, you can rent in half day blocks (up to four hours) or full days.
We also rent out the whole building for exclusive use at weekends and during school holidays.
Our downstairs studio can be rented for 1:1 sessions for a cheaper hourly rate or in blocks for a bigger discount again.
Please get in touch to find out about current availability or check any dates / times you have in mind.
We recommend booking events at least 4 weeks in advance so that there’s sufficient time to promote it. For our weekend availability, the further ahead you enquire, the more likely your first dates/times will be available.
Marketing services
An ideal way to help promote your event/ classes at the studios!
The Wee Marketing Package – £45
– 1 x Facebook Post
– 1 x Instagram Post
– 2 x Stories for FB & Insta
– Notice in The Wee Retreat’s Newsletter (100 words + Image)
The Big Marketing Package – £80
– 2 x Facebook Posts
– 2 x Instagram Posts
– 4 x Stories for FB & Insta
– FB event created by us
– Notice in The Wee Retreat’s Newsletter (200 words + Image)
– Private Landing Page on our Website*
For both marketing packages practitioners are asked to supply their own copy to be used in posts and newsletters. If you would like to use your own photo we may use multiple slides and use a colour block as a front image in order to align with our branding. Please see below for guidance on photo guidance and our socials for examples.
*Private landing page only available for teachers who are signed up to our website booking system.
Please note, we require a minimum of 30 days notice before your event takes place in order to carry out the marketing service for you.
Photo guidance:
In our experience, high-quality images which feature the teacher’s face in a friendly & relaxed manner are more effective than formal shots. Ideally. We prefer photos taken in our studios whenever possible. If that’s not possible, photos taken in nature or against a white background are best.
Photos/images we will not be able to use:
– Flyers/posters for your event
– Highly edited images
– Poor quality/blurry images
– Taken in another studio space that is obviously not The Wee Retreat
– Stock images
– Misleading or disinformation
If you would like some assistance taking quality photographs for your event, we do offer a friendly, relaxed photography service here at The Wee Retreat:
Photo Shoot Packages:
– 30 minute session – £40 investment
– 45 minute session – £55 investment
Photos will be taken by one of our friendly, camera savvy team. All photos taken will be put into a google drive where both parties can access/ edit them.
You are welcome to hire our studios to take your own photos, they make an amazing backdrop!
We look forward to hosting you here at The Wee Retreat CIC and want to make sure your event puts its best foot forward!
Where possible, we’re happy to share social media stories to our Facebook / Instagram whenever we are tagged. We are also happy to be marked as a co-host for events on Facebook. Please note our socials aren’t monitored over the weekend.
Please note: Our marketing packages should be considered to be one component of a larger marketing campaign. We have a well established community here at The Wee Retreat and our packages are a great form of reaching this demographic. For the most effective outcome, you should be promoting your event on your own socials and/or engaging with other marketing methods as well. For advice on marketing strategy, please get in touch with Sophie at:
Website booking system
We would be delighted to take the bookings for your classes and events on our website via our booking system. If you decide to take us up on this, your events will appear on our website and participants will pay for their classes via Stripe- our credit card processing partner.
Initial set up & first 12 months- £45
Set up includes:
- Creation of your own teacher profile so you can access details of bookings that come through
- Setting up your initial block of classes or 1st event
- 12 months unlimited usage of booking system for all your classes and events at the studios
Subsequent 12 month use – £25 p/y
Ongoing booking system management
Income:
- A download of all your income taken via the booking system will be emailed to you at the end of each month.
- The amount owed to you will be on the download – this amount is the total income minus Stripe credit card fees- currently 1.4% + 20p per booking.
- Once we receive an invoice from you for this amount, it will be paid directly into your account.
DIY management of booking system:
- If you don’t mind a bit of tech, you are welcome to manage ongoing events and classes on the booking system yourself; a crib sheet is provided to walk you through how to do this.
- You will be responsible for setting up your events and classes and managing bookings and attendees.
- If we receive emails directly from participants regarding their booking, these will be forwarded to you to reply.
- In the case of someone requiring a refund, you can ping us an email and we will need to do this from our end via Stripe.
Let us manage the booking system for you:
For regular monthly classes – £12 per month
For ad hoc events – £15 per event
This includes:
- Uploading your class each month / as per ad hoc requirements using details such as event description, title, pricing etc. provided by you.
- Us replying to emails and managing attendees in the case of cancellations, refunds, transferring dates etc. (Please note, we will only be able to contact attendees if adequate notice is provided during our core working hours of Monday to Friday 10am to 5pm).
- Your own login details to view/ check your events and attendee details at any time.
Additional info:
- Events and classes can only be added to the website once the booking system set up fee has been confirmed and paid for.
- If you’re not using our booking system, please send us over a link to the booking platform you are using (Eventbrite, ticket-tailor, your email address etc). We will share this to anyone who enquires about your event.
- The only way we can add any details of events taking place at our studios on our website is via the online booking system.
Booking policy
1. For ad-hoc/one off events, full payment is required to secure the date(s) for your booking.
2. For regular weekly classes, studio rental is payable one month in advance. The first month rent is payable on confirmation of hire and is non-refundable; following on, you will receive monthly invoices for your booking one month in advance (i.e. March invoice will cover April’s classes). We require 30 days-notice for any weeks you will not be running classes or if you wish to cancel your slot.
3. Our minimum length of studio hire is 1 hour. There is no maximum length. Your class or event can run for less than 1 hour but you will be subject to 1 full hour studio hire.
4. It is not possible to sublet the studio space for use for any other purpose than what has been agreed.
5. If any transactions involve International banking fees, these will be the responsibility of the person renting the studio to pay.
6. Your own belongings and those of your clients are your/ your clients responsibility when you are within the building. We will accept no responsibility for personal or professional items left on the premises.
7. Cancelling
If you wish to cancel your booking, the following will be applicable:
- 60 days notice or more – for studio hire under £220: full refund minus £24 admin fee; for bookings £220 or more: 80% refund
- 30-59 days notice – 50% refund
- 29 days or less – no refund
8. Rearranging
We are happy to rearrange your studio hire date and/or time from the original booking for half day bookings (4hrs) or longer. The new date should be within 6 months of the original booking. Terms are as follows:
- 60 days notice or more – £24 admin fee
- 30-59 days notice – 35% of studio hire cost
- 29 days or less – rescheduling event is not possible
We request that all booking cancellations/ rescheduling requests be sent to us in writing to at your earliest convenience. New dates and times must be confirmed in writing before the original date of booking occurs.
Terms & Conditions
Terms & conditions
- All practitioners must be professionally qualified and hold valid personal and professional liability insurance. A copy of your insurance certificate and relevant qualifications MUST be sent to us before your booking can go ahead.
- If you are working with children without parents present, we are required by law to apply for to Disclosure Scotland for a PVG check for you. This will need to be carried out before you can teach children from the studios. Find out more about the Scottish Governments policy for working with children or vulnerable groups from here.
- Entry to the studios is granted for the times indicated in your booking form. A period of 15 minutes is added on to bookings, but not invoiced, to allow for class/ event changeover. If you require longer than 15 mins set up time, please let us know when booking. Any additional time used without prior agreement will be invoiced retrospectively and due within 5 days of issue.
- Invoices to pay for your booking are raised via Xero (our accounting software) and you will receive an email notification. Payment is respectfully requested via online bank transfer or credit card. If you prefer to pay by cheque or cash, this must be agreed in advance. ALL bookings must be paid for in advance of studio space being used. A late payment administration charge of £15 may be applied.
- Noise levels do carry in the building, and we are always mindful when booking in events at the same time. We ask everyone to please be mindful of other bookings when in the building, keeping noise levels respectful, in particular in the reception/ kitchenette area and when leaving the studios late at night so as not to disturb local residents. If we receive complaints from other practitioners about noise levels from your class we will do our best to resolve any issues; this may result in the times of your class/ event being changed.
- We are obliged to keep the noise level below Noise Rating Curve 25. The Wee Retreat has a license for playing recorded and live music. If you use copyright/licensed music during your event, it is your responsibility to obtain the relevant license from: https://pplprs.co.uk/themusiclicence/.
- We offers gift vouchers to the public. In order to make retreats as accessible as possible for everyone and to offer an all-encompassing service, we ask that if your event/class is open to the public, you accept our gift vouchers on your events at 10% less than the value (i.e. if a £10 gift voucher is redeemed for your event, The Wee Retreat will give you £9 with a maximum of £5 admin fee for any gift vouchers of £50 upwards).
- If the event/class is held out with our core opening hours (Monday – Friday, 10am-5pm), access arrangements will be made with you. Please ensure you have understood this information in advance of your event taking place as staff are not available outside of our core staff hours and our socials are not monitored out of these times either. If you wish a member of staff to be present at the studios during your event, dependent on staff availability, this may be possible to arrange for an additional charge. Please get in touch to discuss. If your event/ class is held within our core opening hours, please note it is your responsibility to arrive in good time to set up and welcome your participants. Access information will also be shared with you in case of unforeseen circumstances or annual leave, meaning a staff member won’t be on site so that your class can go ahead.
- We would like everyone who walks into the studios to be welcomed into a clean, tidy and welcoming space. We ask that you leave the studios as you find them, or tidier!
• Yoga mats should be carefully rolled up / blankets neatly folded and placed inside storage baskets.
• Black chairs should be neatly stacked under the stairs (please mind your head!).
• All dishes, mugs and cutlery must be washed, dried, and put away in the kitchenette before you leave the building. - As part of our Net Zero mission, we do not have any waste facilities at the studios (except bins in the toilets for sanitary products only). We respectfully ask you and your participants to take rubbish (including nappies) home with you to recycle.
- Should there be any issues with the cleanliness of the studios when you arrive, please take a photo and email it to for us to look into. A cleaning charge of £30 may be applied if stains/ mess/ dirt is found in the studios after your booking.
- Please note, it is your responsibility to market your classes/events and take the bookings for it. We do offer additional marketing support and booking system for those who wish to hire the studio, please see the relevant sections on the booking form.
- Regular practitioners are responsible for notifying their students and clients if they have to cancel their classes at short notice. Practitioners are responsible for arranging for class cover (a copy of the cover practitioner’s professional liability insurance must be seen before they can teach at the studio).
- Practitioners are responsible for ensuring that their clients are familiar with the location of all fire exits and fire extinguishers. Please take the time to familiarise yourself with the location and instructions of use of the fire extinguishers provided in the studio.
- Candles and incense may be used during adult classes in the studio areas with the understanding that you are responsible for ensuring that they are only used in an appropriate candle holder/ incense burner and that they are fully extinguished before you leave the studio. Ash from incense burners must be cleared up thoroughly before leaving the studios. The cost of repair for any damage caused by use of candles/incense during your event will be invoiced to you and due within 7 days. Candles and incense may not be used anywhere in the building when children/family events are taking place or in the reception area at any time.
- Free parking is available on the street. We ask that you consider local residents when coming to studios by car by keeping all driveways clear. We have sheltered bike racks available for anyone visiting the premises.
- Please note we are close to Hampden stadium and the roads/parking can be busy on match days. Parking is restricted on Myrtle Park on certain match days- there will be a sign put up on the street on those days to let people know. It is your responsibility to pass on this information to people coming to your event. Please check https://www.hampdenpark.co.uk/events/upcoming/ for dates of upcoming events.
- Hot drinks for your clients are included in the cost of your hire period if you have a break (please note we cannot guarantee there will be milk in the fridge!). Outside of these times your clients are welcome to stay and have a hot drink in the reception area; there is a donation box for £1 payment per cup if people wish to contribute. Should you require catering for your event, we are happy to arrange this for you using fabulous local caterers that can cater for various dietary requirements. Please get in touch for more details. We respectfully ask that you consider a vegetarian menu if you are providing your own food.
- If you need to contact us, we prefer this to be done primarily via e-mail to this address: . For emergencies only (after you have dialled 999!) please call Vicky on 0781 377 9591.
- The Wee Retreat CIC has the right to cancel your booking if the above terms & conditions are not met as follows: • • 60 days notice or more – full refund for all bookings minus £25 admin fee
• 30-59 days notice– 75% refund of studio hire for all bookings minus £25 admin fee.
• 8-29 days notice– for studio hire under £150: no refund. For bookings £150 or more: 50% refund minus £25 admin fee.
• 7 days or less – no refund
Access to the building
You will be given access info so you can let yourself in and out of the building to run your event/ classes. We kindly ask you to read the following and confirm you agree:
1. Access codes to the padlock on exterior gate, key-safe and alarm must not be shared with anyone.
2. In event of someone else covering your class and access is needed via the key-safe facility, access to the premises can only be made by someone on the key-safe register.
3. On leaving the premises, you will be responsible for ensuring all internal doors ae locked, windows are closed, the alarm is switched on and the key is safely returned to the keysafe box.
4. The keys must not be removed from 2 Myrtle Park, G42 8UQ while you are in possession of them. Keys should be stored on the hook underneath the alarm when inside the building.
5. Keys must be returned to the keysafe overnight, even if your booking is for more than one consecutive day.
6. If keys are lost while in your possession a replacement key charge of £15 will be issued.
7. If keys are accidentally taken off site or the alarm not put on and a member of staff is required to go to the studios to open/ lock up/ put alarm on, a charge of £30 will be issued.
8. It is your responsibility to ensure you have understood the access information in advance of your event taking place. Please note, no staff will be on site outside of our core hours (Monday- Friday, 10am-5pm) and our emails, studio phone and socials are not monitored out of these times. If you wish a member of staff to be present at the studios during your event, dependent on staff availability, this may be possible to arrange for an additional charge. Please get in touch to discuss.
READY TO GO AHEAD WITH YOUR BOOKING?
Please complete the form below. Check all details are correct before submitting.
(Please note you will be asked to upload your public liability insurance & teaching certificate if appropriate to your booking. If you have any issues uploading your documents then please submit the form without them & email them over to )